Use AI to Save Time, Money and Stress. Find things you didn’t know were missing using AI tools you may already have
for next to nothing.

Hello, welcome to today's video on construction and AI, specifically how AI can help you review construction schedules.

I'm with Upscale Construction Management where we bring over 30 years of experience from pre-construction to close out into integrating AI into our everyday project workflows.

By the end of this video, you'll have five practical checks you can bring into your next schedule review and a better idea of where AI can help.

So today, we're reviewing this example schedule which was created entirely by AI and you can create a similar work product using AI if you provide the relevant data.

There are different levels of review that AI can assist with and I want to quickly highlight five.

First, the schedule versus the drawings. This is the schedule and design coordination review.

Does the schedule capture the work shown in the drawings? Is anything missing? And does the sequence line up with the design?

Let's say we're getting ready to pour a foundation wall. Have the openings, sleeves, and embedded items in the wall been coordinated? Is there an unresolved detail that can hold up the work?

AI can help compare the relevant drawings, the scheduled activities, and flag those questions for review.

Second, the schedule versus procurement. This is the readiness and sequencing review.

Will the materials, equipment, and approvals be ready when the work is supposed to start? We may have installation scheduled for next month, but have we allowed enough time for submittal, approval, fabrication, and delivery?

Here's a simple example. The schedule shows equipment installation in four weeks. The procurement log shows delivery in eight weeks.

That's a conflict we need to address. AI can flag it, identify the activities that may be affected, and put it on a follow-up list. The team then needs to confirm the delivery date and review the effect on the schedule.

Third, the schedule versus change orders. This is reviewing changes in their potential schedule impact.

If the scope changes, what else is affected? Do we need revised drawings, additional material, or rework? And has the schedule accounted for it, including the work that comes afterwards?

A change might look small on paper, but if another trade is waiting on the previous trade to finish, we need to understand that connection.

Fourth, the drawings versus the specifications. This is cross-document review. Do they line up? Are there requirements or discrepancies that could affect how or when we do the work?

Things like mock-ups, testing, inspection, and curing times need to be considered in the schedule.

If we're planning to cover up a wall on Friday but an inspection is required first, did we account for it?

And fifth, constructability review. Basically, can we actually build the work in the order we've planned with the access, space, and trade coordination we have?

Are trades working over each other? Are we closing off access too early?

Does the piece of equipment need to go in before we close up a wall?

With the drawings, logistics plans, and current field information, AI can help flag potential conflicts for the team to review.

These are all connected. Something missing in the drawings, a late delivery, or an inspection we haven't allowed for can affect the schedule.

So here's a question you can take into your next review. What has to happen before this activity can actually start, and what information confirms that we're ready?

That's where AI can help organize the details into something useful. The concern, the supporting document, the affected activity, who needs to respond, and when we need an answer.

We still verify those findings against the project documents, the schedule logic, and what's actually happening in the field.

If this was useful, give the video a like and subscribe.

If you want to apply this to your own projects, we also offer training to individuals, teams, and companies.

Upscale Construction Management brings more than 30 years of construction experience across over $4 billion worth of projects. Again, from design review, through pre-con, procurement, scheduling, cost and change management, field oversight, and project closeout.

Reach out through the contact information in the description. If you're interested, tell us your role, the process you'd like to improve, and we can discuss training or coaching for you and your team.

Thanks for watching. Before your next schedule meeting, pick one upcoming activity and check what it will take to actually start. That's a practical place to begin.